Private Lending Office Administrator (Senior Role)

Melbourne, Victoria based

Lightspeed Mortgage Management is a leading Short Term Private Lender operating throughout Australia (with head office in Victoria). In light of recent growth, we are looking for a highly skilled and well-organized Lending Office Administrator. The position has a key focus on attention to detail with filling and managing the client file via the broker, we require a streamlined
administrative process.

The successful applicant will possess and demonstrate the following:

Ideally experience in Finance/Accounting or Legal Administration will be desired (but not mandatory).

  • Must have strong financial template skills and the ability to manage time lines
  • Have extensive experience in Corporate Letter Writing
  • Have exceptional phone manner
  • Exceptional skills in owning details and be conscious of deadlines
  • Exceptional filing skills and time management
  • Preparation Loan Documentation inclusive – Mandate to Act, Letter of Offer’s, Letter of Consents (but not mandatory)
  • Ensuring all client files are complete with all the relevant details and documentation up to
    date (attention to detail mandatory)
  • Following through with clients to obtain outstanding and required documentation as part of each application
  • Acting as a liaison point between the clients and lenders, lawyers, bank and titles office
  • Ensuring all documentation in relation to a loan application is submitted and drawn together accurately, in a timely manner
  • The ability to provide impeccable levels of customer services and; presentation in daily activities: inclusive all forms of communications such as emails, phone mannerism, and meeting clients and owning the spreadsheet of clients
  • Following up new client leads promptly
  • Ability to work independently and manage work flow
  • Reliable, attention to detail, proactive and trustworthy with an excellent eye for compliance and reputation
  • A hungry, can-do attitude
  • You will be working in a friendly and highly energetic team environment where no one day is the same
  • Ideally suited to a senior person who is keen to be working within the finance broking / private funding / accounting or legal sector and must have a keen interest in this field. The suitable candidate must possess extraordinary computer skills and have an exceptional attention to detail with numbers.

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